How to reply to a podcast guest invitation
Updated November 12, 2026
Reply within a few days, but check the show first. Listen to an episode, look at the host and the audience, and make sure it isn't a paid-appearance scheme. Then say yes, ask about format, length and recording date, or decline. A good host won't mind questions. Ask how the episode will be shared.
- Reply
- Within 3 to 4 days. Hosts book guests weeks ahead and often have a short list. A prompt answer helps you get your preferred recording date.
What your reply should say
- Thank them and mention something specific you liked about the show.
- Ask the key questions: audience, length, format, remote or in person, and recording date.
- Check whether the guest pays anything; real invitations rarely ask for fees.
- Offer your bio, topics and available times, or decline kindly.
3 replies you can copy
Pick the one that matches what you want to say, copy it, and change everything in [brackets].
1Accept the invitation
You've checked the show and want to be a guest.
Hi [Name], Thank you for inviting me onto [Show name]. I enjoyed the episode with [previous guest] and I'd be glad to join. I'm free to record on [option 1] or [option 2]. What's the format, and how long is the episode? I'll send you a short bio and three topics I could cover, and a headshot if you need one. Best, [Your name]
2Ask questions first
You don't know the show well or something in the invite is unclear.
Hi [Name], Thank you for the invitation. Before I commit, could you tell me a bit more about [Show name]? Who is the typical listener, how many episodes are out, and how is each one shared? I'd also like to know the length and whether it's recorded remotely. I'll decide by [date]. Best, [Your name]
3Decline politely
The topic isn't a fit, or you aren't taking interviews now.
Hi [Name], Thank you for thinking of me for [Show name]. I'm not doing podcast interviews at the moment, so I have to pass on this one. If you ever want a guest on [topic], I'd suggest [Person]. I wish you the best with the show. If the show has a guest list for later in the year, please keep my name in mind. Best, [Your name]
Already late? Send this instead
For when you are a week late or more. Own the delay in one line, then do the job.
Hi [Name], Sorry for the late reply to your invitation to [Show name]. I should have answered sooner. If you still have room for a guest, I'd like to hear more. I'm available on [option 1] or [option 2]. If your schedule is full, I understand and would be glad to be considered for a future episode. Best, [Your name]
Mistakes to avoid
- Saying yes without listening to an episode first; check the host's quality and style.
- Paying to appear when an invitation asks for a fee; real shows rarely do.
- Agreeing to a date before you've asked how long the recording takes.
- Skipping a request for a recording link; ask where and when it will be published.
Questions people ask
How do I know if a podcast invite is real?
Look for a real show with several episodes, a named host and a public feed. Check that the invite refers to your work in a specific way, not a template. Be wary if they ask you to pay or share personal details.
Should I prepare before I say yes?
A little. Listen to one episode, then decide what stories you'd tell. Ask whether the host sends questions ahead. You don't need a script, but two or three clear points make for a better conversation. That small effort makes you a better guest.
More reply guides
How this page was made
Written by Westward, who make Orbit, as starting points you edit before sending. The replies use placeholders, not real people or real mail. Nothing here is legal, tax or medical advice; for contracts, money or health, check the document or ask a professional. All reply guides.