How to reply to a job offer email

Updated November 12, 2026

Reply within a day, even if you have not decided. Thank them, repeat the title, pay and start date so nothing is misunderstood, then do one thing: accept, ask for a set amount of time, or ask to talk about the terms. Keep it short and warm. The details belong in the written offer.

Reply

Within 24 hours. The hiring team is holding the role and may have a second choice waiting. A quick reply, even one that asks for time, keeps their trust.

What your reply should say

1. Thank them by name for the offer and the time they spent with you.
2. Restate the job title, pay and start date so any mistake surfaces now.
3. Give your answer: yes, a specific date you will decide by, or a request to discuss terms.
4. Ask what happens next: paperwork, a call, or a background check.

3 replies you can copy

Pick the one that matches what you want to say, copy it, and change everything in [brackets].

Hi [Name],

Thank you for the offer. I am happy to accept the [Job title] role at [Company] at [salary], starting [date].

Please send the written offer and anything you need from me before day one. I am looking forward to working with you and the team.

Best,
[Your name]

Hi [Name],

Thank you for the offer. I am excited about the [Job title] role and the team.

I need until [date] to give you a final answer because [short reason, such as a decision I need to make with my family]. Is that workable on your side?

Thanks again,
[Your name]

Hi [Name],

Thank you for the offer. I am very interested in the [Job title] role and I would like to say yes.

Before I do, could we talk about the salary? Based on the scope of the role and my experience with [skill], I was hoping for [number]. Is there room to get closer to that?

Best,
[Your name]

Already late? Send this instead

For when you are a few days late or more. Own the delay in one line, then do the job.

Hi [Name],

Thank you for the offer, and I am sorry for the slow reply. I should have written sooner.

I am still very interested in the [Job title] role. I can give you my answer by [date], or we can talk by phone today if that is easier. Please tell me if the offer deadline has changed.

Best,
[Your name]

Mistakes to avoid

• Accepting by email before you have the written offer showing pay and start date.
• Naming a salary number before you know the pay band or what the offer already includes.
• Going silent while you wait on another employer. Tell this one when you will answer.
• Giving a long reason for needing time. One clear sentence and a date is enough.

Questions people ask

Can I accept a job offer by email?

Yes, a short email is a normal way to accept. Make sure it names the title, pay and start date. If you have only heard the offer by phone, ask for it in writing first, and read the written offer before you resign from your current job.

How long can I take to decide?

There is no fixed rule. A few days is common to ask for, and most employers say yes if you ask politely with a date. If you need longer, give a reason and expect them to have a limit of their own.

More reply guides

• How to reply to an interview invitation email
• How to reply to a job rejection email
• How to reply to a recruiter's email when you're not looking
• How to reply to an email asking your salary expectations
• How to reply to your boss asking for a status update
• How to reply to critical feedback from your boss

How this page was made

Written by Westward, who make Orbit, as starting points you edit before sending. The replies use placeholders, not real people or real mail. Nothing here is legal, tax or medical advice; for contracts, money or health, check the document or ask a professional. All reply guides.