How to reply to a recruiter's email when you're not looking
Updated November 12, 2026
Reply in a few days with one clear choice: decline kindly, say you are not looking but open to hearing about something special, or ask two screening questions first. Thank them for reaching out, be honest, and keep it short. A recruiter is a contact you may need later, so stay friendly.
- Reply
- Within 3 to 5 days. Nothing here is urgent for you, but recruiters keep working through lists. A quick, kind answer saves them follow-ups and keeps the contact warm.
What your reply should say
- Thank them for thinking of you, and mention one detail so it does not feel like a template.
- State where you stand: not looking, or open to hearing more.
- If you are curious, ask for pay range, location and remote policy.
- Offer to connect on LinkedIn or stay in touch.
3 replies you can copy
Pick the one that matches what you want to say, copy it, and change everything in [brackets].
1Politely decline
You are happy where you are and want no more messages.
Hi [Name], Thank you for reaching out about the [Job title] role. I am not looking to move right now, so I will pass. I appreciate you thinking of me. Good luck with the search. If circumstances change, I would be glad to hear from you again, so please keep my details on file. Best, [Your name]
2Open to hearing
You are not searching but would move for the right role.
Hi [Name], Thanks for the note. I am not actively looking, but I am open to hearing about something that is a real step up. Could you share the pay range, whether the role is remote or on site, and what the team works on? If it fits, I am happy to talk for fifteen minutes. Best, [Your name]
3Refer someone else
You know a good person who might want it.
Hi [Name], Thank you for contacting me about the [Job title] role. It is not right for me at the moment. I know someone who might be a good fit: [Friend's name]. I have asked if they would like an introduction, and I will pass along their details if they say yes. Best, [Your name]
Already late? Send this instead
For when you are a few weeks late or more. Own the delay in one line, then do the job.
Hi [Name], Sorry for the slow reply to your note about the [Job title] role. I am not looking right now, so I will pass on this one. Please feel free to reach out again in six months or so. My situation may be different then, and I would be glad to hear from you. Best, [Your name]
Mistakes to avoid
- Ignoring the message. Recruiters often work with several companies and may come back with something better.
- Sharing your current salary before you know the range for the role.
- Saying "maybe" without a plan, which sends a stream of follow-ups.
- Sending a long explanation of why you are staying. A line is plenty.
Questions people ask
Should I tell a recruiter my current salary?
You are not required to, and many people prefer not to. It is fine to ask for the range for the role first, or to share what you are looking for instead. Rules about asking vary by location, so check yours if you are unsure.
Can a recruiter tell my employer I replied?
A professional recruiter should keep it private, but you cannot be sure. Use a personal email address and phone, avoid using work devices, and ask them to keep your interest confidential before you share details. If you are asked for a name, share only what you are comfortable with and never forward private details.
More reply guides
How this page was made
Written by Westward, who make Orbit, as starting points you edit before sending. The replies use placeholders, not real people or real mail. Nothing here is legal, tax or medical advice; for contracts, money or health, check the document or ask a professional. All reply guides.